Travel Medford Community Partnership

Please contact TJ Holmes, Travel Medford Senior Vice President, via email at tjh@travelmedford.org for additional questions related to community events. For inquiries regarding sporting events, please reach out to Darren Van Lehn, Director of Sports Development, at darrenv@travelmedford.org

Click here to review our Community Partnership Grant Fund 'Guidelines & Instructions'

APPLICATION CHECKLIST: Before beginning your application, please use this checklist to ensure you have ALL of the following required items:

A brief overview of the event marketing plan (How are you marketing the event? What is the scope of your target audience? etc.) *
Funds Requested (How much, how will it be used, date money is needed) *
A complete list of sponsorship packages *
Event Details (Brief Overview of Event, Time, Date, Location, Attendee Info) *
Social Media Info. (Website/Social Media/Links/Handles) *

APPLICANT INFORMATION

Name of Group or Organization *

Mark One *

The Mission of Organization *

Website of Organization *

Name of Representative *

Mailing Address *

City *

State *

ZIP *

Phone *

Email *

EVENT DESCRIPTION

Name of Event *

Application/Event Category *

Date of Event *

Time of Event *

Location of Event *

Brief Overview of Event: In a few sentences, please explain your event, detailing its format, activities, key components, and what the goal of your project is *

How will the event benefit the community? *

Website/Social Media/Links/Handles *

Marketing Plan (How are you marketing the event?) *

Estimated Total No. of Attendees: *

Estimated No. of Out-of-Town Attendees: *

Estimated No. of Local Attendees: *

Will your event provide overnight stays at Medford hotels? (Room Night: One hotel room occupied for one night) *

Estimated No. of Room Nights to be used in Medford: *

Estimated No. of People Camping or RV-ing: *

EVENT HISTORY

*

This event is an *

What were the event’s attendance numbers last year? (N/A if this is the first year for your event) *

Did your event provide overnight stays at Medford hotels? *

Please list the hotel(s) your event partnered with last year. *

REQUEST OF SUPPORT

Funds Requested *

How will these funds be utilized? Please be specific *

Date money is needed *

I understand that upon approval of my application that I would receive 90% of grant funds (after my invoice is processed by TM.) I will receive the other 10% post event, upon receipt of the Post-Event Form. *
**Please note that Travel Medford operates on a 'Net 30' payment term. This means that invoices are due for payment within (30) days of receipt. To ensure timely processing, please prepare invoices accordingly and submit them promptly upon approval of application**

ADDITIONAL INFORMATION

Please describe the kind of travelers/attendees your event draws *

Do you charge admission? *

If yes, what are the admission prices?

Please list any direct or indirect support you currently receive from Travel Medford for this event, and/or any past support you have received. *

* Please Enter All Required Fields